Procurement of Printing, Packing, and Delivery of Early Grade Reading Materials

• Country: Uganda
• Summary: Procurement of Printing, Packing, and Delivery of Early Grade Reading Materials
• UGT Ref No: 52382135
• Deadline: 07 May 2021
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: 2021-050
• Purchaser's Detail:
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• Description:
• Quotation are invited for Procurement of Printing, Packing, and Delivery of Early Grade Reading Materials. Request for Quotations No. 2021-050 Education Development Center, Inc. (Hereafter referred to as “EDC”) Request for Quotations for Procurement of Printing, Packing, and Delivery of Early Grade Reading Materials Lot 1: Luganda Early Grade Reading Pupil Books and Teachers- Guides for P1, P2, P3 and P4 Lot 2: Runyankore - Rukiga Early Grade Reading Pupil Books and Teachers- Guides for P1, P2, P3 and P4 Lot 3: Runyoro - Rutooro Early Grade Reading Pupil Books and Teachers- Guides for P1, P2, P3 and P4 Lot 4: English Early Grade Reading Pupil Books and Teachers- Guides for P1, P2, P3 and P4 Date of Issuance: April 16, 2021 Background Education Development Center, Inc. (EDC) is an international nonprofit organization that develops, delivers, and evaluates innovative programs to address some of the world-s most urgent challenges. Our work includes research, training, educational materials and strategy, with activities ranging from seed projects to large-scale initiatives. EDC enjoys a worldwide reputation for its excellence in program and fiscal management and for the impact of its work. The United States Agency for International Development (USAID) through EDC, implements the USAID Integrated Child and Youth Development (ICYD), a five-year Activity for Ugandan children and youths especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. EDC-s work on the ICYD Activity is funded by the United States Agency for International Development (USAID). Organizations submitting quotations in response to this Request for Quotations (“RFQ”) have no relationship with USAID under the terms of this RFQ or any resultant contract. All communications regarding this RFQ must be directed to EDC. 1. Purpose and Eligibility 1.1 Purpose The purpose of this RFQ is to invite prospective offerors to submit quotations to print, pack and deliver, the Early Grade Reading Materials to Kampala, Uganda. 1.2 Eligibility The authorized Geographic code for this procurement is 937. Code 937 is the United States, Uganda, and developing countries other than advanced developing countries, excluding any country that is a prohibited source. 2. General Information 2.1 Original RFQ Document EDC shall retain the RFQ, and all related terms and conditions, exhibits and other attachments, in original form in an archival copy. Any modification of these, in the Offeror-s submission or subsequent contract, is grounds for immediate disqualification. 2.2 RFQ Provisions • All information provided by EDC in this RFQ is offered in good faith. EDC makes no certification that any item is without error. EDC is not responsible or liable for any use of the information or for any claims asserted there from. • This RFQ does not under any circumstances commit EDC to pay any costs incurred by the Offeror in the submission of a quotation. This is the Offeror-s responsibility. • All materials submitted in response to this RFQ shall become the property of EDC upon delivery to EDC. • Additional documentation may be required prior to selection. 2.3 Schedule of Events The following schedule applies to this RFQ but may change in accordance with EDC-s needs or unforeseen circumstances. Changes in this timeline will be announced as formal modifications to the RFQ. 2.4 Inspection and Acceptance Under any contract awarded in response to this RFQ, EDC may inspect and test the printed materials to determine whether such printed materials conform to the terms of the contract and its attachments. Unless otherwise agreed to in writing by EDC, EDC shall have a right to inspect printed materials for conformity before payment or acceptance of such printed materials, in accordance with Section 2-513(1) of the UCC. Payment for printed materials made before inspection for conformity shall not constitute an acceptance of such printed materials or impair EDC's right to inspect such printed materials or any of EDC's remedies, in accordance with Section 2-512(2) of the UCC. Printed materials rejected or supplies in excess of quantities ordered may be returned to the selected Offeror at the selected Offeror's expense. 3. Quotation Submission and Selection 3.1 Offeror-s Understanding of the RFQ In responding to this RFQ, the Offeror fully understands the RFQ in its entirety and in details, including making any inquiries to EDC as necessary to gain such understanding. Clarification questions must be submitted by potential Offerors—in writing— by the date and time designated in Line A of the Chart in Section 2.3. Responses will be published in writing. EDC reserves the right to disqualify at its sole discretion any Offeror who submits a quotation that is not responsive or that demonstrates less than such understanding. That right extends to cancellation of the contract if a contract has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to EDC. 3.2 Communication Verbal communication shall not be effective. In no case shall verbal communication govern over written communications. Offerors- inquiries, questions, and requests for clarification related to this RFQ are to be directed in writing in English by the date and time designated in Line A of the Chart in Section 2.3 to: Education Development Center, Inc. Attention: The Procurement Manager E-mail: UgandaProcurement@edc.com Email subject: “Questions regarding RFQ No. 2021-050” 3.3 Quotation Submission Quotations must be provided on the Offeror-s letterhead or stationery and must be delivered via email to: Education Development Center, Inc. Attention: The Procurement Manager E-mail: UgandaProcurement@edc.com Email subject: “Quotation in response to RFQ No. 2021-050 LINE TIME DATE STEP A 4:00 PM, Uganda time April 27 2021 Deadline for request for any clarifications from the EDC. Questions must be submitted in writing via email to UgandaProcurement@edc.com B 04:00 PM, Uganda time April 29, 2021 Estimated date for issuance of any clarifications by EDC. All Questions will be answered in one document and sent to all offerors. C 5:00 PM, Uganda time May 7, 2021 Deadline for submission of quotations. Page 4 of 27 The technical quotation and the cost quotation must be sent in separate emails. Quotations must have the subject line of “Quotation in response to RFQ No. 2021-050 and must include the number of emails (for example, Email 1 of 2, Email 2 of 2, etc.) in the subject line. The Quotation itself must include all documents required by the RFQ in Word, Excel, or PDF and those documents must be attached to the email message(s); all attachments must be clearly labeled and must be numbered sequentially in order for EDC to review the Quotation. If the Quotation is sent in more than one email message, the Offeror must send all of the email messages with the Quotation submission on the same day and time the sending of the emails as closely as practicable. It is the responsibility of the Offeror to ensure that the quotation is delivered to EDC by the date and time designated in Line C of the Chart in Section 2.3. 3.4 Eligibility of Quotations 3.4.1 Complete Quotations Offerors must submit all components required by this RFQ, including all annexes, in order for their quotation to be complete. Selected offerors will be required to submit samples delivered to Kampala by courier for final review by the EDC technical team. Any samples submitted will remain the property of EDC and will not be returned to Offerors after the EDC bid evaluation process is completed. EDC will determine which quotations include the components required by the RFQ to be considered a complete quotation. Please note that although EDC will determine certain quotations to be complete, this determination does not signify that an award will be will be made to one or any of the Offerors with complete quotations. Only complete quotations will be considered for award. 3.4.2 Compliance with Technical Specifications & Requirements Offerors may be disqualified if the quotation does not demonstrate compliance with Section 4, Technical Specifications & Requirements 3.4.3 Past Performance Offerors may be disqualified if a check of past performance demonstrates that the Offeror has not been able to deliver services of a similar or larger scope on time and in a satisfactory manner. If the offeror is not a Ugandan registered company, then evidence of prior export experience to Uganda must be submitted with the offer. 3.5 Evaluation Criteria EDC shall evaluate all eligible quotations based on price. 3.6 Selection EDC may award one or more contracts resulting from this RFQ to the Offeror(s) whose quotation(s) which conform to this RFQ offer the best value. EDC may also (a) reject any or all quotations, (b) accept other than the lowest quotation, or (c) accept more than one quotation. Contracts may be issued for some or all of the goods and/or services. EDC, at its sole discretion, may waive informalities and minor irregularities in quotations received. In addition, contracts may be issued for quantities that are up to 10% above or below the quantities specified in Section 4. Offerors are not required, however are strongly encouraged, to submit quotations for all four of the lots specified in Section 4.1.1. Preference may be given to Offerors that submit quotations for all lots. In addition, preference may be given to Offerors who have experience providing services of a similar or larger size and scope in Uganda. EDC may award a contract without discussions with Offerors. As such, Offerors are strongly encouraged to submit their best quotations with their original submissions. EDC reserves the right to co
• Documents:

 Tender Notice